Refund Guidelines
The following guidelines apply to refunds of tuition and fees:
Credit Courses
- All tuition and fees, excluding the application fee, shall be refunded if a student does not commence class attendance.
- Students who attend class but formally withdraw from a course by the end of the third instructional/business day of the term will receive no grade for the course and will receive 100% refund of applicable tuition and fees. Financial Aid Awards will be adjusted accordingly.* Exceptions may be allowed for customized courses that do not follow the CPTC standard academic calendar.
- Students who have commenced class attendance and withdraw from a course after the end of the third instructional/business day of the term shall receive a grade of ‘W’, ‘WP’ or ‘WF’ and shall receive no refund of tuition and fees.
Return to Title IV Funds Policy
Students who are receiving federal financial aid, Federal Pell Grant or Federal Supplemental Education Opportunity Grant (FSEOG), and withdraw from all classes prior to completing more than 60 percent of the semester will have their eligibility for financial aid recalculated and may be required to repay all or a portion of any federal financial aid funds received for that semester. This policy applies to all students who withdraw, drop out, or are suspended or expelled from CPTC and who have received Title IV funds. Students are responsible for paying this debt. Students’ records will be placed on hold and he/she will not be allowed to register for classes until this amount owed is paid in full.
Non-Credit Courses
- Persons enrolled in non-credit courses that are canceled due to insufficient enrollment at the discretion of the College will receive a 100% refund of all fees.
- Persons providing written notification to the Economic Development Department at least 48 hours prior to the beginning of a course will receive a 100% refund of all fees.
- No refunds will be made after the course begins without written approval of the Vice President for Economic Development.
Bookstore
- No refund shall be made for expendable supplies and equipment (i.e., cosmetology kits, diskettes, tools, book bags and totes, clothing, etc.) Exchanges may be allowed for a limited time.
- Refunds shall be made for books that are returned in new, resalable condition and accompanied by the original receipt in accordance with the book refund procedure. The book refund procedure shall be prominently posted in the College Store.
National Emergencies
- All tuition and fees will be refunded to any student who is required to withdraw from courses as a result of being called into active duty.
- All tuition and fees will be refunded to any student required to relocate in response to a national emergency.
Special Conditions
- No refund of tuition and fees shall be made to any student who has commenced attendance and does not formally withdraw, is suspended for disciplinary reasons, or leaves the college as a result of disciplinary action.
- No refund of tuition and fees shall be made for reducing course load after the first three instructional/business days of the term unless the institution is at fault.
Disbursement
- Refunds shall be made without requiring a request from the student.
- Refunds shall be made within 30 days of the last day of attendance if written notification of withdrawal has been provided to the College by the student or within 30 days of the date the institution was made aware of an unofficial withdrawal.